Turn More Leads into Booked Patients...
Without Adding More Work
A proven 90-day system that helps health & wellness organisations increase lead-to-booking conversion by 20–40% while reducing admin work by up to 50%.
TRUSTED BY:
13 Questions
every clinic's COO should know the answer to at all times
1. How do we currently measure the success of our marketing efforts?
2. Can I clearly link the number of new patients to specific campaigns, ads, or channels?
3. Do we have a central dashboard that shows what’s driving enquiries and conversions?
4. Are we tracking where every lead comes from — or are we guessing?
5. What’s our average response time to a new lead or patient enquiry?
6. Do we have a structured follow-up process — or does it depend on who’s available?
7. How many potential patients never hear back from us after their first contact?
8. Is anyone monitoring follow-up completion rates or missed opportunities?
9. How often do I hear ‘we forgot to call them back’?
10. Are there repetitive tasks we could automate but haven’t yet?
11. Do we have a clear pipeline where every enquiry is logged and tracked from first contact to treatment?
12. Can I easily see which leads were followed up, which converted, and which didn’t?
13. How do we ensure that no enquiry is forgotten if someone’s away or busy?
THE PROBLEM
Even the best clinics lose potential patients - not because of bad marketing, but because of broken systems.
It’s unclear what’s actually working in your marketing.
Follow-ups happen too late and/or inconsistently.
Admin teams are overloaded.
Leads fall through the cracks.
'Most clinics lose up to 40% of potential patients because their systems aren’t built for speed and visibility.'
Wellescalate helps you fix that - once and for all.
The Wellescalate Solution
A proven system that transforms how your clinic handles leads, bookings, and reporting.
1. Design & Build
We map your entire patient journey, then create a clear, end-to-end process that captures every enquiry and converts more of them into booked appointments - without extra admin work.
2. Enable & Train
Your team will follow up every enquiry promptly and reliably - giving you more bookings with less manual chasing.
3. Optimize & Grow
We turn the ‘enquiry-to-booking’ timeframe into a shorter, smoother path - so your clinic books more patients faster
Clinic typically see:
20–40% higher lead-to-booking conversion.
30–50% less admin time spent chasing leads.
Full visibility into what drives growth.
Planning our marketing and promotional efforts is much easier now when we can 100% keep track of what's working and what isn't.
We’ve saved our admin team hours every week and boosted booked-patient numbers by 30%. The automation capabilities are incredible.
The analytics and reporting features give us insights we never had before. Our conversion rates have improved by 40%.
Why Wellescalate Works
Many clinics invest in tools. We focus on results: more bookings, less chaos.
Wellescalate is built around revenue logic.
It connects every stage of your patient's journey - from the first click to confirmed appointment - so your team can focus on patient experience, not manual follow-ups.
What makes it different:
Designed specifically for healthcare organisations.
Employs automation, analytics, and training for the highest performance level.
Focused on measurable outcomes, not guesswork.
👋 Hi there!
I’m Marko, the Marketing Operations Consultant behind the Wellescalate system.
After years of helping healthcare organisations fix broken revenue systems, I realised most don’t need more ads - they need clarity and structure.
That’s why I created Wellescalate: a framework that transforms your marketing from chaotic to controllable - helping you turn more leads into booked patients with less effort.
If you’ve ever felt that your clinic could handle more clients but something keeps getting in the way - whether you can pinpoint the obstacle or not - I’d love to help you uncover what’s holding growth back.
Ready to See What’s Possible?
Book a no-obligation Clinic Growth Audit, we’ll map your current lead-to-booking flow and identify 2–3 ways to improve it immediately.
FAQ
What features are included in the customized platform, and how are they tailored to my industry?
The key benefit of using Wellescalate platform is the tool integration. It replaces 99% of tools your clients might be using at the moment.
The platform includes website templates, funnels, email sequences, appointment booking, social media planning, invoicing, course hosting, bookkeeping integrations, and much more. All of these are packed with resources that align perfectly with what you teach.
Everything is designed with the onlline business development in mind, simplifying client management and scaling opportunities.
How long will it take to customize and implement the platform for my clients?
The customization process typically takes less than a month. Our efficient team ensures the platform reflects your unique business strategies without unnecessary delays.
How easy is it for my clients to adopt and use this platform?
Extremely easy! We provide step-by-step onboarding, training resources. Both of which you can incorporate in your coaching and course modules. And we provide 24/7 support to ensure a smooth adoption. Your clients can focus on growing their businesses while we handle the tech - not you!
Can the platform be fully branded to reflect my coaching business?
Yes, the platform will be fully branded with your logo, colors, and other elements to ensure it feels like a seamless extension of your business.
What level of involvement will I have in customizing the platform to align with my coaching program?
Your input is invaluable. We work closely with you to embed your marketing and sales strategies into the platform. You can have as much involvement as you like, but our team handles all technical specifications and implementation to save you time.
How often are updates or new features added to the platform?
We continually improve the platform and add features based on market trends and client feedback. You’ll always have access to the latest tools.
What exclusivity agreements can be made, and under what conditions?
Exclusivity agreements are available if you can guarantee 200 active subscribers within the first six months. This protects your competitive edge - in this case, we guarantee you an exclusivity within your coaching niche (eg. nutritionists).